OFFICE ASSISTANT

CA ORANGE COUNTY, CA | Temporary

Post Date: 03/17/2015 Job ID: 1153 Municipal Skills and Departments: HUMAN RESOURCES/RISK MANAGEMENT Pay Rate: 0.00
A government agency in Orange County, CA is looking for an experienced Office Assistant to take over a vacant position within its Human Resources Department. This position is to run for at least 4 to 6 months.compensation is DOE/DOQ.

PRIMARY DUTIES:
Performs a wide variety of routine administrative duties to support departmental or divisional operations, including filing, preparing records and basic reports, cashiering duties, and ordering and maintaining office and other related supplies.
Maintains accurate and detailed records, verifies accuracy of information, researches discrepancies, and records information.
Prepares, copies, collates, and distributes a variety of documents, including agendas, bid packages, contracts, informational packets, and specifications; ensures proper filing of copies in departmental or central files.
Screens calls, visitors, and incoming mail; assists public at front counter and directs public to appropriate locations and/or staff; responds to.complaints and requests for information; assists in interpreting and applying regulations, policies, pro.edures, systems, rules, and precedents in response to inquiries and.complaints from the public; enters public calls into appropriate.computer databases; directs callers to appropriate Agency staff as necessary.
Composes, types, formats, and proofreads a variety of routine reports, letters, documents, flyers, brochures, calendars, and memoranda; types from rough drafts, verbal instructions, or transcribing machine recordings; checks drafts for punctuation, spelling, and grammar; suggests corrections.
Maintains and updates departmental record systems; enters and updates information with departmental activity, inventory files, and report summaries; retrieves information from.computer application systems as required.
Maintains calendars and makes meeting arrangements; sc.edules meetings between City staff and other groups or.organizations; arranges for necessary set-up and materials to be available at meetings.
HS Diploma
Valid CA Drivers License
Experience in a government setting, HR experience highly desirable.

*CB

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