OFFICE ASSISTANT

CA ORANGE COUNTY, CA | Temporary

Post Date: 01/06/2015 Job ID: 1087 Municipal Skills and Departments: HUMAN RESOURCES/RISK MANAGEMENT Pay Rate: 0.00
A government agency in Orange County, CA is looking for an experienced Office Assistant to take over a vacant position within its Human Resources Department. This position is to run for at least 2 to 3 months and for the right individual could very likely become permanentt if interested.compensation is DOE/DOQ.

PRIMARY DUTIES:
Performs a wide variety of routine administrative duties to support departmental or divisional operations, including filing, preparing records and basic reports, accounts payable, cashiering duties, processing permits and licenses, and ordering and maintaining office and other related supplies.
Maintains accurate and detailed records, verifies accuracy of information, researches discrepancies, and records information.
Verifies and reviews forms and reports for completeness and conformance with established regulations and procedures; applies departmental and program policies and procedures in determining completeness of applications, records, and files.
Prepares, copies, collates, and distributes a variety of documents, including agendas, bid packages, contracts, informational packets, and specifications; ensures proper filing of copies in departmental or central files.
Screens calls, visitors, and incoming mail; assists public at front counter and directs public to appropriate locations and/or staff; responds to complaints and requests for information; assists in interpreting and applying regulations, policies, procedures, systems, rules, and precedents in response to inquiries and complaints from the public; enters public calls into appropriate computer databases; directs callers to appropriate Agency staff as necessary.
Composes, types, formats, and proofreads a variety of routine reports, letters, documents, flyers, brochures, calendars, and memoranda; types from rough drafts, verbal instructions, or transcribing machine recordings; checks drafts for punctuation, spelling, and grammar; suggests corrections.
Receives, opens, time stamps, sorts, and distributes incoming and interdepartmental mail; prepares and distributes outgoing mail.
Maintains and updates departmental record systems; enters and updates information with departmental activity, inventory files, and report summaries; retrieves information from computer application systems as required.
Maintains calendars and makes meeting arrangements; schedules meetings between City staff and other groups or organizations; arranges for necessary set-up and materials to be available at meetings.
Education and Experience:
Any combination of training and experience that would provide the required knowledge, skills, and abilities is qualifying. A typical way to obtain the required qualifications would be: Equivalent to the completion of twelfth (12th) grade and three (3) years of general office clerical experience. Experience in the Human Resurces or Personnel department or division is required.

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