EXECUTIVE ASSISTANT

CA SAN DIEGO COUNTY, CA | Temporary

Post Date: 06/02/2015 Job ID: 1229 Municipal Skills and Departments: ADMINISTRATION OF PUBLIC AGENCIES Pay Rate: 0.00
A government organization in San Diego County, CA is looking for an Executive Assistant to fill a position vacancy in the Administration Department. This is a full-time position working for at least 3 to 6+ months and can become permanent at the clients discretion. Compensation is DOE/DOQ.

POSITION SUMMARY:
Provides direct secretarial support to a department head and other staff members as required; maintains calendar of appointments; receives visitors, ascertains reason for visit and notifies appropriate party; prepares correspondence often working from notes or directions as to objective to be achieved; reviews incoming correspondence and routes in accordance with standard procedures; may take shorthand or transcribe dictation on a regular basis.
Responds to inquiries from the public and agency staff regarding departmental programs, procedures, activities, and other matters which require an in-depth knowledge of the department.
Establishes and/or maintains files on departmental activities; researches files to obtain information requested by departmental staff or necessary to the preparation of reports or conduct of other office business; establishes and implements departmental office practices, forms, and procedures.
Handles routine administrative tasks associated with sub-components of departmental programs; establishes and carries out record keeping procedures; compiles and completes data for administrative and public reports, bulletins, questionnaires and other documents; interfaces with other agency staff and outside agencies in obtaining information and coordinating activities.
Attends meetings and conferences; takes and transcribes minutes; prepares agendas and materials in accordance with established procedures.
EDUCATION, TRAINING AND/OR EXPERIENCE:
Education and/or experience equivalent to graduation from high school, including or supplemented by coursework in office procedures, typing, shorthand, filing and records management, plus three years of progressively responsible experience in secretarial work. Government experience highly desirable.

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